Redundancy in Writing Business Letter & Examples

WritingSkills.my.id - One common mistake in business writing is the use of redundant words , which is actually not needed. In fact, such re...

Redundancy in Writing Business Letter & Examples

WritingSkills.my.id
- One common mistake in business writing is the use of redundant words, which is actually not needed. In fact, such redundant words even ruin the effectivity and efficiency of a business letter.

The following are several examples of redundancy in business letters:

I have received your invitation inviting me to participate in your annual Career Conference.

The word "invitation" means "to invite", so that the phrase "inviting me" is not needed. The "invitation" meaning is already clear. 

Another common mistake in business writing is like the example below:
The green-coloured carpet, or
The carpet that is green in colour.

The word "green" means a colour of green, thus the word "colour" in the sentence is considered too excessive or "wordy", though it is correct in English grammar.

If we cooperate together, the project will be finished quickly.

The word "cooperate" means "to work together", so that the use of the word "together" is actually not needed. The "cooperate" meaning is already clear.

The next redundancy is if a word has already represented a meaning of several words, it is better to use only one word. See the sentences below:

Instead of:
Mr. Brian handled the job in an efficient manner.

write:
Mr. Brian handled the job efficiently.

In addition, in order to write a concise and effective business letter, it does not mean we have to delete some functional words in English grammar like articles (the, a, and an) and prepositions:
Please send order special delivery.

The deletion of the article "the" and the preposition "by" in the sentence above exactly make the order too short, ungainly, unfriendly, and even confusing. The correct sentence should be like the one below:
Please send the order by special delivery.

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My Writing Skills: Redundancy in Writing Business Letter & Examples
Redundancy in Writing Business Letter & Examples
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